Policies & Procedures

Our Policies & Procedures

Policy Title Description
Policy Index This is the index of all WIA Policies.
1-08 Limited English Proficiency This policy provides guidance regarding serving a participant with limited English proficiency under the Workforce Investment Act (WIA) program.
2-08 Non-Discrimination & Equal Opportunity This policy provides guidance regarding prohibited discriminatory practices occurring in services under WIA.
3-08 Incident Reporting The subrecipient, San Luis Obispo County Department of Social Services (SLO DSS), shall promptly report to the CRO and OIG all allegations of WIA-related potential fraud, abuse, and other criminal activity.
4-08 Allowable Costs This policy provides guidance regarding the general cost principles and allowable costs under the Workforce Investment Act (WIA) program. It requires that all subrecipients and service providers expending WIA funds shall comply with federal and State guidance regarding the allowability of expenditures.
5-08 Procurement of Goods & Services This policy provides guidelines and requirements that apply to all purchases of equipment (goods) and services using WIA funds, for the operation and support of WIAprogram or for the benefit of WIA participants (except when purchasing training services through the Employment Training Provider List (ETPL). The procedures and guidelines are to be used by all service providers that plan to use WIA funds to make purchases.
6-08 Program Income Service providers and their contractors will account for program income earned in accordance with the procedures described in Policy.
7-08 Records Management The Department of Social Services (DSS), as the Administrative Entity, and its service providers will incorporate into their management systems procedures for the management of all Workforce Investment Act (WIA) records.
8-08 Worker Displacement Prohibition The purpose of this policy is to communicate Federal and State policy and procedures regarding prohibitions against replacing regular employees with Workforce Investment Act (WIA) participants and against infringing on the promotional opportunities of currently employed individuals.
9-09 Standards of Conduct To establish policy and ensure that the San Luis Obispo Workforce Investment Board (WIB) and any and all service providers whose services are supported by Federal funds (Service Providers) administer Federal funds in accordance with the guidelines established in the above referenced statute and regulations.
10-08 Tuition & Training Refunds This policy restates the requirement to have policies and procedures in place to recover WIA training and/or tuition refunds.
11-08 Audit Requirements The purpose of this directive is to update the audit requirements for entities receiving Workforce Investment Act (WIA) funds, in accordance with the revisions to Office of Management and Budget (OMB) Circular A-133.
12-08 Audit Resolution This policy provides guidance regarding policy and procedures for the resolution of audit findings and disallowed costs.
13-08 Debt Collection

Attachment A

The purpose of this directive is to establish procedures and policy by the County of San Luis Obispo Department of Social Services (DSS), for the recovery of disallowed costs expended under the Workforce Investment Act (WIA) by any person or entity.
14-08 Non-Criminal & Discrimination Complaints/Procedures The purpose of this directive is to establish the Workforce Investment Act (WIA) Complaint Resolution Procedure pursuant to Title 20 CRF, [Subpart F-Grievance Procedures, Complaints, and States Appeal Processes, Section 667.600-667.330; and, 29 CFR Part 37, Implementation of the Nondiscrimination and Equal Opportunity Provisions of the Workforce Investment Act, 1998, Final Rule]
15-08 Self-Sufficiency The purpose of this directive is to define the level of economic self-sufficiency to be used as an eligibility condition for providing intensive and training services to employed adults and employed dislocated workers.
16-08 Monthly Financial Reporting Requirements The purpose of this policy is to provide guidance for the reporting of monthly WIA financial data.
17-08 Selective Service This policy provides guidance regarding the Selective Service registration requirements for participation in Workforce Investment Act (WIA) funded services including specific requirements, acceptable documentation, and questions to help local areas with determining whether failure to register by a current or potential WIA participant was knowing and willful.
18-08 Monitoring & Oversight It is the policy of the Department of Social Services (DSS), as the Administrative Entity, to monitor and conduct oversight of its One-Stop delivery system and contracted service providers who administer funds under the Workforce Investment Act (WIA). Monitoring and oversight will be designed to comply with State and Federal standards.
19-08 Youth Program Classroom Based Stipends & Wages The purpose of this policy is to provide guidance to San Luis Obispo County Department of Social Service (DSS) contracted Youth Service Providers on the provision of classroom-based stipends and wages for Workforce Investment Act (WIA) and American Recovery and Reinvestment Act (ARRA) youth participants.
20-08 Financial Assistance Supportive Services This policy provides guidance regarding parameters for granting supportive services and/or financial assistance to WIA participants.
21-08 On-The-Job Training (OJT) This policy defines the parameters for using an on-the-job training option for WIA eligible participants.
22-08 Customized Training This policy provides guidance on policies and procedures for customized and upgrade training.
23-08 Individual Training Accounts This policy provides guidance regarding the policy and procedures for the use of individual training accounts under the Workforce Investment Act (WIA) program.
24-08 Intensive Services This policy provides guidance regarding transitioning a participant from Universal or Core services to Intensive Services under the Workforce Investment Act (WIA) program.
25-08 Eligibility for Training Services This policy provides guidance eligibility for training services under the Workforce Investment Act (WIA) programs.
26-08 Employee Wages This policy provides guidance regarding the prohibitions against the withholding of wages by entities employing Workforce Investment Act (WIA) and American Recovery and Reinvestment Act (ARRA) participants.
27-08 WIA Title I Eligibility Documentation & Verification This policy provides guidance regarding the San Luis Obispo County Workforce Investment Board’s definition of WIA Title 1 Adult, Dislocated Worker, and Youth eligibility documentation and verification procedures as well as eligibility definitions and acceptable documentation, as specified in the WIA Eligibility Technical Assistance Guide (Reference Attachment 1 for a list of acceptable eligibility documentation and verification).
28-08 New Workforce Entrants This policy provides a local definition of new workforce entrant for the purposes of recruitment for the Green Building Pre-Apprenticeship Training program.
29-08 Priority of Service for Veterans/Spouse of Certain Veterans This policy is to clarify the requirement and to outline the implementation of the Priority of Service for Veterans/Spouses of Certain Veterans for the Adult, Dislocated Worker and Youth WIA programs.
30-08 Eligible Training Provider List The Workforce Investment Act (WIA) requires states to establish a list of providers who are eligible to receive WIA funds for training services provided to adults and dislocated workers and establish procedures to apply to the Eligible Training Provider List (ETPL). With the exception of certain types of customized and on-the-job training, only training providers through their training programs listed on the ETPL are eligible to receive WIA funds to train adults and dislocated workers.
31-08 ARRA Section 1512 Reporting Requirements This policy provides guidance for carrying out the Workforce Investment Act (WIA) reporting requirements included in Section 1512 of the American Recovery and Reinvestment Act of 2009 (ARRA).
32-08 Property Mgmt - Equipment Inventory, Purchase & Disposal This policy provides guidance regarding the purchase, inventory and disposal of property purchased with Workforce Investment Act (WIA) funds.
33-08 American Recovery & Reinvestment Act of 2009 This policy summarizes the provisions and requirements under ARRA for all service providers. Additionally, all policies for the Workforce Investment Act are extended to the ARRA unless exempted by ARRA.
34-08 Youth Barrier This policy provides the local WIB definition of an individual who requires additional assistance to complete an educational program, or to secure and hold employment.
35-08 Refreshment/Meal Allowance This policy is to give clarification of when it is permitted to provide refreshments (food and beverage) with WIA funds.
36-08 Priority of Service This directive is to establish a policy for determining Priority of Services for Adults receiving intensive or training services under WIA when the WIB declares that funds in the local area are limited.
37-08 Stopgap Employment The purpose of this directive is to provide guidance in determining if temporary employment of a worker who has been laid off as a result of a closure or mass layoff meets the criteria in Sec. 134(d)(3)(A)(ii) “who are employed, but who are determined by a one-stop operator to be in need of more intensive services in order to obtain or retain employment that allows for self-sufficiency”.
38-08 Non-tradiional Occupations The purpose of this policy is to direct the Administrative Entity for the San Luis Obsipo County Workforce Investment Board (WIB) and Workforce Investment Act (WIA) Youth Services providers regarding including training in nontraditional occupations for women and girls, and pre-apprenticeship training in youth program activities.
39-08 Training Expenditure Requirements

Attachment A

The purpose of this policy is to provide guidance in complying with the EDD Directive WSD14-1, regarding Workforce Investment Act (WIA) training expenditure requirements imposed by Senate Bill (SB) 734.
40-08 Bonus & Salary Limitations The purpose of this policy is to give guidance on the Department of Labor’s (DOL) compensation limitations and reporting of certain local workforce investment area (local area) executives for their administration of Workforce Investment Act (WIA) funds.
41-08 Apprenticeship Coordination This policy provides the Department of Labor’s Employment and Training Administration (ETA) definition of a pre-apprenticeship program and specifies a framework of elements which make up a quality pre-apprenticeship program and provides guidance to ensure that programs funded by WIA in San Luis Obispo County are in compliance with California Assembly Bill 554.
42-08 Handling and Protection of Personally Identifiable Information (PII) The purpose of this Policy is to provide guidance to WIA service providers on compliance with the requirements of acquiring, handling, transmitting and protecting personally identifiable information (PII).
43-08 Rapid Response

Attachment A
Attachment B
Attachment C
Attachment D

The purpose of this policy is to provide guidance to WIA service providers on Rapid Response and layoff aversion.
44-08 Gift, Recognition & Gratuity Guidelines To standardize the Workforce Investment Board (WIB) Member recognition procedures as well as to ensure WIB personnel adhere to San Luis Obispo County and Federal Workforce Investment Act policies regarding recognition, gift and gratuity acceptance.

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